Manager, Facilities and Office Services

Company: American Public Health Association
Location: Pasco
Posted on: January 25, 2023

Job Description:

Overview

Responsible for APHA headquarters building and overseeing daily operation of the Office Services department. Oversee the maintenance and the renovation of physical property and directs office activities such as supply purchasing, property management, reception, and mailroom.

Responsibilities

Oversee management of all systems related to the Association's building, including HVAC, MEP, and security, as well as serves as liaison for building's tenants. Establish process and procedures to ensure the effective and efficient operations of Office Services unit, including developing schedules and work plans. Prepare the unit's annual budget request and administers approved budget. Responsible for Association required reporting and records management, including those required by the District of Columbia government. Administer telephone system, including voicemail, video conferencing, and interacting with communication system vendors. Monitor development of Office Services unit through regular performance reviews. Administer the procurement system, maintaining the central file and asset inventory system for all purchases incurred by APHA and negotiates with vendors. Review agreements with vendors regularly to assess pricing and service improvements. Coordinate competitive bids as appropriate. The position will supervise the Building Maintenace Engineer, Office Services Assistant and the Receptionist positions. Performs other related professional duties as assigned.

Qualifications

Four-year college or university with specialization in business, Facility Management Certification or related field, or related field required. Minimum 5-7 years progressively responsible experience in facilities management, with three years in supervisory capacity. Strong interpersonal skills and demonstrated ability to work collaboratively with cross-functional teams. Ability to communicate clearly, orally and in writing. Strong Customer Service orientation. Knowledge of current and emerging trends in Office Services, building equipment maintenance and building state laws. Required to work offsite 10 days per year at meetings. Must be able to work occasional evening and weekend work as job duties or projects require it. Must be willing to work overtime, including weekends and travel to staff APHA related meetings as needed. Must be willing to work after business hours, including weekends and travel to staff APHA related meetings as needed.

Position is based in downtown DC near several metro stations. Work location: onsite.

Hours: 35 hours a week, full-time, Monday - Friday (daytime). Number of openings: 1.

Applicants who meet the requirements and are interested in being considered for this position should upload the following information (please include your last name in all filenames when uploading materials. You should use this format: LastName.CoverLetter):

• Cover letter;
• Resume;
• A writing sample;
• Salary requirement;
• At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email).
  
  Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy.
  
  CLOSING DATE: Open Until Filled
  
  EEO/AA/VETS/DISABILITY. APHA is strongly and actively committed to diversity in its workplace.

Keywords: American Public Health Association, Pasco , Manager, Facilities and Office Services, Administration, Clerical , Pasco, Washington