Manager, Facilities and Office Services
Company: American Public Health Association
Posted on: January 25, 2023
Responsible for APHA headquarters building and overseeing daily
operation of the Office Services department. Oversee the
maintenance and the renovation of physical property and directs
office activities such as supply purchasing, property management,
reception, and mailroom.
Oversee management of all systems related to the Association's
building, including HVAC, MEP, and security, as well as serves as
liaison for building's tenants. Establish process and procedures to
ensure the effective and efficient operations of Office Services
unit, including developing schedules and work plans. Prepare the
unit's annual budget request and administers approved budget.
Responsible for Association required reporting and records
management, including those required by the District of Columbia
government. Administer telephone system, including voicemail, video
conferencing, and interacting with communication system vendors.
Monitor development of Office Services unit through regular
performance reviews. Administer the procurement system, maintaining
the central file and asset inventory system for all purchases
incurred by APHA and negotiates with vendors. Review agreements
with vendors regularly to assess pricing and service improvements.
Coordinate competitive bids as appropriate. The position will
supervise the Building Maintenace Engineer, Office Services
Assistant and the Receptionist positions. Performs other related
professional duties as assigned.
Four-year college or university with specialization in business,
Facility Management Certification or related field, or related
field required. Minimum 5-7 years progressively responsible
experience in facilities management, with three years in
supervisory capacity. Strong interpersonal skills and demonstrated
ability to work collaboratively with cross-functional teams.
Ability to communicate clearly, orally and in writing. Strong
Customer Service orientation. Knowledge of current and emerging
trends in Office Services, building equipment maintenance and
building state laws. Required to work offsite 10 days per year at
meetings. Must be able to work occasional evening and weekend work
as job duties or projects require it. Must be willing to work
overtime, including weekends and travel to staff APHA related
meetings as needed. Must be willing to work after business hours,
including weekends and travel to staff APHA related meetings as
Position is based in downtown DC near several metro stations. Work
Hours: 35 hours a week, full-time, Monday - Friday (daytime).
Number of openings: 1.
Applicants who meet the requirements and are interested in being
considered for this position should upload the following
information (please include your last name in all filenames when
uploading materials. You should use this format:
- Cover letter;
- A writing sample;
- Salary requirement;
- At least 2 supervisory references and 1 professional reference
(name, title, company name and phone number and email).
Vaccination Policy: New Hires and Employees must adhere to APHA
COVID-19 Vaccination Mandate Policy.
CLOSING DATE: Open Until Filled
EEO/AA/VETS/DISABILITY. APHA is strongly and actively committed to
diversity in its workplace.
Keywords: American Public Health Association, Pasco , Manager, Facilities and Office Services, Administration, Clerical , Pasco, Washington
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