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Office Support Assistant

Company: Tidewater Transportation and Terminals
Location: Pasco
Posted on: September 23, 2019

Job Description:

This position is located in Pasco, Washington.
Headquartered in Vancouver, Washington, Tidewater Transportation & Terminals operates the largest barge transportation and terminal network on the Columbia-Snake River system. We are currently seeking an Office and Tracking Assistant to join our Pasco, Washington team. This candidate will be responsible for issuing, closing and tracking regulatory and compliance tasks as well as performing general administrative duties as necessary to support terminal company activities.
Tidewater believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the individual nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.
Essential Functions:Manages self and others in support of safe and incident-free operations.Answers telephone and entry gate.Greets customers, visitors, and vendors, and directs them to appropriate personnel.Calculates and/or enters storage tank gauges into the terminal stock accounting software to determine the terminal's physical product inventories.Updates required records for all drivers and carriers in a timely manner.Enters data into maintenance program.Assists in developing and managing the terminal company's Preventive Maintenance Program (PMP).Issues, tracks, and closes designated regulatory compliance tasks.Supports merging historical paper documents into a manageable central file system.Directs the information flow associated with the PMP between the maintenance department and operations. Manages department specific reports, documents, and calendars. Tracks dig notices (811) to closure.Provides an electronic feedback loop regarding the status of regulatory compliance tasks, capital projects, and maintenance activities.Assists Maintenance and Capital Projects Managers in working with vendors to ensure timely arrival of deliverables. Assists in establishing specifications, materials, and components for both projects and scheduled maintenance functions.Coordinates the work requests of TTC, the maintenance program schedules and forecasts, the interface with purchasing, and the ever-changing business requirements.Responsible for regular and prompt attendance as assigned.Performs other duties as assigned.
Required Education and/or Experience:---High school education or equivalent. A minimum of two years' administrative experience, preferably in a maintenance-based capacity.
Required Qualifications:Excellent organizational and time management skills with the ability to self-direct and prioritize goals and objectives.Ability to work collaboratively and maintain effective working relationships with co-workers using courtesy, tact, and good judgment.Communication and interpersonal skills necessary to resolve issues and interact with customers and personnel at all levels of the organization.Working knowledge of Microsoft Office Suite with intermediate level skills in Excel and Word. Microsoft Project is highly desirable.Ability to effectively problem solve and make sound decisions.Demonstrated attention to detail.Ability to facilitate activities necessary to a project's completion.Ability to multi-task. Demonstrated flexibility and adaptability.---Language Skills: Ability to read, write, verbalize and comprehend instructions and correspondence in the English language. Mathematical Skills: Must have basic mathematical skills obtained through high school diploma or equivalent.Physical Activities: Standing, walking, sitting, bending/stooping, reaching, grasping, talking, hearing, repetitive motions.Physical Demands: May require ability to carry or lift up to 20 pounds on occasion. Environment/Atmospheric Conditions: This position is performed mainly in an office environment. Machines, Tools Equipment, Software: Personal computer, cell phone, fax machine, copy machine, other office equipment, Microsoft Office (Word, Excel, Access, PowerPoint), Microsoft Project, and any other systems of software needed to perform the essential duties of the position.
The characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties that may be required for this position. Additional duties are performed by the individuals currently holding this or similar positions and additional duties may be assigned.
Tidewater is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability.

Keywords: Tidewater Transportation and Terminals, Pasco , Office Support Assistant, Administration, Clerical , Pasco, Washington

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